In the 1950s, the Japanese began applying the principles they used at home to their businesses. These principles included cleaning their spaces, organizing them, labeling and identifying things so they were easy to find (materials, equipment, tools, etc.), and, most importantly, doing all of this consistently. Over time, the system was called the 5S system.
Implementing the 5Ss improves motivation, the work environment, and productivity. The environment becomes pleasant and safe, and the quality of products and services significantly improves. All of this is achieved in a short time and is reflected in reduced costs.
The 5S represents a true revolution in the way Small Groups think and act. That's why they're much more than a program for organizing and cleaning.
What do the 5 “S” mean?
They refer to the initials of 5 Japanese words:
SEIRI: Organization – ClassificationThis involves reviewing everything in the work area. Keep only what's necessary. Items used sporadically can be stored elsewhere, and items not used can be discarded or thrown away.
SEITON: OrderIt involves organizing and identifying everything in the area so that it can be used effectively and quickly returned to its proper place. It basically involves defining a place for everything and putting everything in its proper place.
SEISO: Cleaning. It refers to daily cleaning and also to inspecting the condition of the premises, its elements, etc., to ensure that everything is in proper condition. It involves eliminating sources of dirt, since the best cleaning is the one that doesn't need to be done.
SEIKETSU: StandardizationTo ensure that the three previous steps continue effectively, we must simplify and standardize all activities so that their completion is simple and practical. This means we focus on developing habits.
SHITSUKE: DisciplineWe must continue to learn, both individually and in the workplace, to accommodate and sustain change. This involves monitoring results. It's continuous repetition that creates habits.
What are the 5 “S” for?
· To simplify daily work
· To be more effective and have free time
· To improve Quality and Productivity
· To reduce accidents to zero
· To make the work environment more dynamic and organized.
Many experiences demonstrate the concrete benefits of implementing this system. We invite you to try it. The results will be worth the effort.
For more information, you can read the following articles:
Eng. Raúl A. Perez Verzini
International Instructor TPM # 723
Japan Institute of Plant Maintenance.
